C O N S T I T U T I O N A S A M E N D E D 2 0 1 4
The organisation shall be called the Brimfield and Little Hereford Bowling Club.
The objects of the Bowling Club shall be to provide adequate facilities and to promote and foster the game of bowls as played under the rules of Bowls England.
Any candidate applying for membership shall be proposed and seconded by a member and shall submit a membership application form and the subscription fee.
All questions of eligibility to join the Club shall be determined by the Executive Committee.
The Subscriptions of individual members due by end February each year shall be recommended by the Executive Committee for approval at the A.G.M.
4. EXECUTIVE COMMITTEE
The business of the Bowling Club shall be carried on by the Executive Committee which shall be formed as follows:
(a) 10 Officers: - Chairman, Vice-Chairman, Secretary, Treasurer, Club Captain, Vice-Captain, Fixture Secretary, Subscriptions Secretary, Men’s County Representative, Ladies’ County Representative.
(b) Up to 6 additional members elected at the A.G.M., plus the non-elected Groundsman.
(c) The Committee may co-opt persons for any specific purpose.
The Executive Committee shall have sole responsibility for making and determining the Rules of the Club.
The Executive Committee shall have powers to apply and act upon and enforce the Rules of the Club and shall have jurisdiction over all matters affecting the Club including any not provided for by the Rules.
Meetings of the Executive Committee shall be held once every month. The attendance of 6 members as defined in (a) and (b) above shall comprise a quorum. In the event of a tied vote, the Chairman shall have a casting vote.
Procedures shall be as detailed in Bowls England Regulation 9. (See Bowls England Website for full Regulation)
6. GENERAL MEETING
A General Meeting shall be held annually in the month of October for the following purposes:
(i)Election of Club President
(ii)Election of Officers and committee members – as in 4. above.
(iii)Presentation of Accounts.
The Accounts of the Club shall be audited annually and copies of the Balance Sheet made available to all Members.
(iv)Approval of the Annual Subscription.
Retiring Officers and the Executive Committee shall remain in office until the close of the meeting.
Any person may attend the A.G.M. but only Members may vote, propose and be elected to the Committee.
Other matters may be discussed but not voted upon unless due notice of not less than 28 days has been given in writing to the Secretary.
7. EXTRAORDINARY GENERAL MEETINGS:
Extraordinary General Meetings may be convened at the discretion of the Executive Committee or on the requisition of not less than one fifth of the total membership of the Club, such requisition to state the business proposed to be transacted. Any requisition by members of the Club for an Extraordinary General Meeting shall be addressed to the Secretary of the Club and an Extraordinary General Meeting shall be called no more than 28 days nor less than 14 days after such requisition has been made.
No alterations shall be made to the Constitution except upon resolution of the Club at a General Meeting. Notice of any proposed alteration must reach the Secretary not less than 14 days prior to the date of the General Meeting.
9. CONDUCT OF MEETINGS:
The Executive Committee shall be responsible for making rules for the conduct of its own business and that of the General Meeting.
The Club shall be dissolved on the passing of a resolution to that effect at a General Meeting of the Club after due notice by at least two thirds of those present and voting. Such a meeting shall appoint a Committee to wind up the affairs of the Club and shall give general directions as to the disposal of assets.